RECTOR CO. is a complete project document system built in Microsoft Office. One setup. Every job runs the same way. No new software required.
These aren't software problems. They're system problems. And they compound every time a new job comes in.
Customer name, address, phone number — on the quote, the contract, the change order, the invoice. Every time, by hand. Every time, a chance to make a mistake.
Three change orders in and you're doing math in your head — or on a sticky note. A customer calls asking about the balance and you're hunting for the right number.
Different fonts, different layouts, different field labels on different jobs. It looks like five people ran the office this year. Maybe they did. The customer notices.
"Where did I save that proposal?" Every job folder is named differently. Nothing is where you expect it. Finding a document takes longer than it should.
A customer says they never got the change order. You're not sure when you sent it, who received it, or which version it was. Six months later, that's a real problem.
No standard quote format. No standard intake process. Each job is an improvisation. The good jobs run smoothly because someone had a good day. That's not a system.
RECTOR CO. is a set of professionally designed Excel and Word templates that work together as a system. You enter information once. Every document for that job uses the same data, in the same format, every time.
The Job Control Workbook is the hub. Customer info, project data, change orders, invoices, and every document issued — all tracked in one place. The Word templates match it exactly.
There is no installation. No account. No subscription. No new software to learn. If you have Microsoft Office, you have everything you need to run this system starting today.
It is not automation. It is not magic. It is a well-designed system — the kind that large companies pay consultants to build, packaged for the 2-to-20 person shop that does the actual work.
Unzip the package. Put the templates folder where your team can access it. Fill in your company information once. Takes about 20 minutes.
New inquiry comes in. Complete the intake form. Create the job folder. Copy the Job Control Workbook. Fill in the JOB SETUP tab. Your system is live for that job.
Quote, contract, change orders, invoices — each document comes from the same template, references the same data, and gets logged in the same workbook. Every time.
Every document a trades or construction company needs to run a job professionally, start to finish.
The hub of the system. 6 tabs covering job data, change orders, invoices, contacts, and document log. One workbook per job.
Professional client-facing proposal. Scope of work, line-item pricing table, terms, and signature block. Ready to customize and send.
Documents the change, prices the work, and shows the updated contract value in one clear document. No more handwritten markups.
Clean, professional invoice with payment summary, payment instructions, and a built-in reminder to protect banking information.
Fill this out when the phone rings. Captures everything you need to open a job properly — customer, project, source, and qualification checklist.
Single-page landscape card showing the standard folder structure for every job. Print it and post it. Everyone uses the same system.
Plain-language guide covering setup, daily use, naming conventions, the job lifecycle, FAQ, and a quick-reference cheat sheet.
A consistent naming system for every file, folder, and document number — so anything can be found in seconds.
You buy it once. You own it. Update it yourself as your business changes.
30-day money-back guarantee. If it doesn't work for your business, you get a full refund. No questions asked.
Need a custom package? Email CustomRFQ@rectorco.com
I spent 12 years in the trades — insulation contracting, fabrication, construction. I know what it looks like when a job folder is a mess of email attachments and handwritten notes. I know what it costs when you can't find the signed change order and the customer says they never approved it.
I built RECTOR CO. because the document systems that actually exist are either too expensive, too complicated, or designed by people who have never been on a job site. This one was designed from the field up.
There are no fake reviews here. No manufactured testimonials. The system either works for your business or it doesn't — which is why there's a 30-day guarantee. Use it on a real job. If it doesn't make your paperwork faster and more consistent, I'll refund you completely.
Download RECTOR CO. today. Set it up in 20 minutes. Use it on the next job that comes in.
Get RECTOR CO. — $197Instant download. 30-day money-back guarantee. No subscription.